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We must become the change we want to see in the world. - Mahatma Gandhi
 FilesRegular files (e.g., spreadsheet) can be uploaded and downloaded in First Class. Use File > Upload or drag n' drop to transfer files. A familiar example is when files are uploaded to messages (attachments). However, attachments and uploaded files should be avoided like the plague in favour of FC Documents for a ten reasons listed below.
Uses: spreadsheets, databases, (not word processing which should be FC documents)
Practice (Optional)
Practice uploading files into the FC Workshop and then changing the name (but not the extension). Try uploading an entire folder of files in one drag n' drop operation. Think about when the methods below should be used/not used:
- attaching proprietary files to messages (e.g., Word, .pdf or generic file formats);
- uploading files directly to conferences;
- copying/pasting content into the body of messages or documents;
Top 10 Reasons to Use FC Documents and Not Attached/Uploaded Files (e.g. Word)
1) FC documents can be opened by any user but there are always those who cannot open Word, Powerpoint, Appleworks or even Adobe .pdf files.
2) FC documents can be saved to hard drive or printed just like other documents. Further, FC documents can be easily toggled for online or page viewing. FC documents also allow for a robust set of formatting options (e.g., paragraph formatting, embedded images) including tables for FC8.
3) FC documents are easily updated live online so the most current version of information is always there. Online information/processes/procedures can be refined and improved rather than forgotten, ignored or re-invented. Using Word or other files results in different versions of the same information 'out there' and the cumbersome revision process required discourages updating.
4) FC documents are more compact (can be 2 to 50 times smaller than .doc, .ppt or .pdf) and therefore faster to open, especially on slow connections. Here's why.
5) A FC document represents an online, single-source piece of information. Using a Word file results in multiple users saving copies locally, thus greatly increasing version confusion and server storage requirements in the system.
6) FC documents can be searched online (search titles and/or contents and even including sub-folders) to find relevant information. Attached or uploaded files cannot be searched.
7) FC documents can be hyperlinked online from other FC objects and even within their own content using markers. Attached files cannot be linked.
8) FC documents never expire, but messages with file attachments (like Word) do.
9) FC documents can be shared to the web easily and powerfully so that intranet content becomes internet content as well. This potential to 'webify' board policies and procedures with no conversion/duplication is huge so long as Word
documents are avoided.
10) FC documents encourage flexible online knowledge management rather than paper-based management. They can be read-only or shared flexibly and FC skills around documents are transferable to other areas of electronic communication and collaboration in Halton.
Help > Contents > Client Help > Transferring Files
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